Policies and Procedures
The policies, laws, guidelines, or other material provided herein were adopted by the School Board. The policies and related information are for information purposes only. Forethought Consulting, Inc., its suppliers and licensors provide only the publication media for the policies and related information passed or accepted by the School Board. Nothing herein shall be construed to place liability on Forethought Consulting, Inc., its licensors and suppliers, for any and all liability or damage whatsoever caused by relying on the information or content contained in the St. Tammany Parish School Board website, and in particular the CAPS, Computer Assisted Policy Service, portion contained on the Board's Website.
By clicking Enter CAPS, you agree to these terms.
- Access to Instructional Materials
- Civil Rights Contacts
- Communication with Employees (Letter of Introduction)
- Custodian of Records
- Guidelines for School-Wide Fundraising
- Process for Outside Service Provider Requests
- Pupil Progression Plan
- Reporting Sexual Harassment
- Seclusion and Restraint Procedures
- Submitting a Charter Proposal
- Title IX
- Use of School Facilities
Schools shall provide parents and/or legal guardians access to the instructional materials outlined in Louisiana RS 17:355 which are being used by their child’s classroom teacher. These materials include non-secure tests, non-secure assessments, non-secure surveys, books, supplementary materials, computer software, magnetic materials, DVD, CD-ROM, computerized courseware, online websites and materials, and resources used in the classroom. Access shall be provided during school hours either by allowing a viewing area of the actual materials on the school campus or a written request for copies of noncopyright materials.
If a parent and/or legal guardian makes a written request, the school should provide copies of requested information within five working days at a cost of 0.05 per page. The attached form must be completed in order to process the request.
The request form is to be posted on each school’s website with an explanatory paragraph. During school open house events, scheduling nights, parent meetings, and other parent orientations, the forms should be made readily available.
Civil Rights Supervisors are:
- available for questions or concerns about discrimination,
- available to serve employees, students, parents, and the public in ensuring accessibility to programs and services, as required by the Civil Rights Act of 1964 and subsequent amendments.
Title I-ADA, Employment
Title II-ADA, Facility Compliance
Title VI-Race, Color, National Origin
Title VII-Sexual Harassment, Employees
Michael J. Cossé
Michael J. Cossé
Persons and organizations wishing to communicate with faculty and students in public schools about commercial businesses, fund-raising opportunities, or community events are asked to follow specific guidelines required by the St. Tammany Parish School Board. The requirements involve the distribution of information about scholarships, camps, clinics, business services, conferences, jobs, fundraisers, organization memberships, recreational opportunities outside of school, etc.
A Letter of Introduction Application needs to be filled out and submitted to the School System Central Office for consideration of any such requests. Applications must be renewed annually, with one completed application packet for all events in one school year.
The Letter of Introduction must be renewed every school year. If you would like more than one event approved during a school year, an application must be submitted per event.
The School System does not promote one business over another.
Permission may be revoked by the Superintendent or his designee at any time.
If seeking approval for a fundraiser, please review the attached Fundraising Guidelines to determine if you qualify.
There cannot be a “buy one get something free” stipulation within the offer.
Flyers cannot contain sponsor names or inappropriate language/pictures adversely affecting the School System.
If direct contact with students is sought, there may be a requirement of fingerprinting with the STPSB for all employees of the applicant agency/ business/organization actually entering the schools. The cost of fingerprinting is $85 for each agency employee and is paid by the agency. If required, payment must be made payable to the St. Tammany Parish School Board in the form of a money order, cashier’s check or certified check. The agency request will then be reviewed once the fingerprinting is complete which may take up to 3 weeks for clearance. A clearance determination will be made followed by an acknowledgement phone call or letter.
For all maintenance equipment/cleaning solutions, contact the Maintenance Supervisor at (985) 898-3350.
For all services offered to employees, contact the employee benefits program, STAR, at firstname.lastname@example.org for possible inclusion in the program.
For all computer equipment, supplies and software, contact Information Technology at (985) 898-3239.
A School Directory and information can be found on the School System website: http://stpsb.org/
The application must be legible and completed in its entirety. Submit to the Administrative Supervisor, Mary Hart, for approval:
Mail to: 321 N. Theard St., Covington, LA 70433, Attention Mary Hart
Email – Mary.Hart@stpsb.org
Once a determination has been reached, a notification will follow.
Effective Beginning Second Semester, 1996-97 A school-wide fundraiser is a fundraising activity that directly benefits the school in which the students will be selling items or soliciting contributions, pledges or orders.
GUIDELINES FOR SCHOOL-WIDE FUNDRAISING ACTIVITIES
• Fundraising activities shall not be used as the primary means of providing equipment, materials and services that are ordinarily financed by capital outlay or maintenance and operational funds.
• Principals should involve parents in all aspects of school-wide fundraising including planning, conducting and providing accountability.
• Students may not participate without permission from a parent or guardian.
• The statement, “Door-to-door sales by students are not sanctioned by schools,” must be included in a parent information letter. (Southern Association of Colleges and Schools [SACS] prohibits door-todoor sales for grades pre-K through grade 6.)
• Fundraising activities should not be done during instructional time, except as provided for under the Board of Elementary and Secondary Education’s policy relative to extracurricular activities. School identification should accompany the product.
• Parents will be notified of the following: 1. Purpose and goals of the fundraiser, 2. Fundraiser begin date, 3. Fundraiser end date, 4. Estimated net revenue, and 5. Total revenue earned, and how money is spent or retained. GUIDELINES FOR INCENTIVES FOR SCHOOL-WIDE FUNDRAISING
• Group incentives used for fundraisers must not exclude students that did not participate. • Incentives will not include extra credit nor have any effect on a student’s grade, whatsoever.
Ref: Board Minutes November 14, 1996
Process for Outside Service Provider Requests
Act 117 (Behavioral Health ABA and Mental Health)
St. Tammany Parish Public Schools work closely with outside agencies and service providers to support the needs of all students. Please follow these steps to obtain authorization to provide services to students while at school:
If you are a parent, please review the school board policy, MOU and complete the
request/consent/authorization form: STPPS Parent Request/Consent/Authorization
Email the form completed by the parent to Kassi Sullivan at Kassi.Sullivan@stpsb.org.
If you are an agency or a provider, please review the school board policy and complete the agency MOU:
- STPPS Policy Behavioral Health Services
- STPPS MOU with Agency/Provider
- We will also need the following:
- Agency insurance
- Providers licenses
- Completed background check done by STPPS Human Resources
Email the forms completed by the agency or provider to Kassi Sullivan at Kassi.Sullivan@stpsb.org.
Human Resources will contact the individual requesting to provide services in school to schedule an appointment and will notify of clearance once background checks are completed.
Once the above steps have been completed, the School Principal will be notified and a meeting will be scheduled.
To Report Incidents of Sexual Harassment > STUDENTS
Contact your School Principal or one of the Sexual Harassment Investigating Officers listed below at (985) 892-2276 or (985) 646-4900.
To Report Incidents of Sexual Harassment > EMPLOYEES
Contact any of the Sexual Harassment Investigating Officers listed below at (985) 892-2276 or (985) 646-4900.
- George Bode
- Dorable Dangerfield
- Katie Fuller
- Mary Hart
- Melissa Langlois
- Jerry Leonard
- Raymond Morris
- Raphael Tillman
- Mike Wills
- Definitions As per Revised Louisiana Bulletin 1706
- Use of Seclusion
- Physical Restraint
- Restrictions on the Use of Seclusion or Restraint
- Monitoring and Documentation
- Behavior Support
- Procedures for Implementing Seclusion and/or Physical Restraint
This document provides procedures and guidance for the use, reporting, documentation and oversight of seclusion and restraint in St. Tammany Parish Public Schools (STPPS) following issuance of regulations by the Board of Elementary and Secondary Education (BESE), Louisiana Department of Education (LDE).
These procedures specifically address the statutory requirements of LaR.S.17:416.21 (Louisiana Act 328 of 2011) and revised Louisiana Bulletin 1706 regarding the use of seclusion and restraint as emergency safety measures to control the actions of students with exceptionalities in Louisiana’s public schools. It is understood that this procedural/guidance document is a work in progress and in no way constitutes the totality of interventions and strategies that may be used by the STPPS and its personnel in addressing the educational needs of students with exceptionalities.
For the purposes of this document, St. Tammany Parish Public Schools may encompass policies adopted by the STPPS, administrative procedures implemented by school administrators and school employees (as defined herein) and guided forms developed to assist school employees in carrying out their responsibilities under LaRS. 17:416.21 (Act 328 of 2011) and applicable sections of Louisiana Bulletin 1706.
IMMINENT RISK OF HARM -- An immediate and impending threat of a person
causing substantial injury to self or others.
MECHANICAL RESTRAINT -- The application of any device or object used to limit a
- This term does NOT include a protective or stabilizing device used in strict
- accordance with the manufacturer’s instructions for proper use and which is
- used in compliance with orders issued by an appropriately licensed health care
- This term does NOT include any device used by a duly licensed law
- enforcement officer in the execution of his official duties
PHYSICAL RESTRAINT -- Bodily force used to limit a person’s movement.
- This term does NOT include consensual, solicited, or unintentional contact.
- This term does NOT include momentary blocking of a student's action if said
action is likely to result in harm to the student or any other person.
- This term does NOT include holding of a student, by one school
employee, for the purpose of calming or comforting the student, provided
the student’s freedom of movement or normal access to his/her body is not restricted.
- This term does NOT include minimal physical contact for the purpose of safely escorting a student from one area to another.
- This term does NOT include minimal physical contact for the purpose of assisting the student in completing a task of response.
POSITIVE BEHAVIOR INTERVENTIONS AND SUPPORT -- A systematic approach to
embed evidence-based practices and data-driven decision making when addressing student behavior in order to improve school climate.
SCHOOL EMPLOYEE -- A teacher, paraprofessional, administrator, support staff
member, or provider of related services.
SECLUSION -- A procedure that isolates and confines a student in a separate room or area until he/she is no longer an immediate danger to self or others.
SECLUSION ROOM -- A room or other confined area, used on an individual basis, in which a student is removed from the regular classroom setting for a limited time to allow the student the opportunity to regain control in a private setting and from which the student is involuntarily prevented from leaving.
WRITTEN GUIDELINES AND PROCEDURES -- The written guidelines and procedures adopted by a school’s governing authority regarding appropriate responses to student behavior that may require immediate intervention.
Seclusion shall be used only:
- For behaviors that involve an imminent risk of harm.
- As a last resort when de-escalation attempts have failed and the student continues to pose an imminent threat to self or others.
Seclusion shall not be used to address behaviors such as general noncompliance, self-stimulation, and academic refusal. Such behaviors shall be responded to with less stringent and less restrictive techniques.
A seclusion room shall be used only as a last resort and when less restrictive measures, such as positive behavioral supports, constructive and non-physical de-escalation, and restructuring of a student's environment, have failed to stop a student's actions that pose an imminent risk of harm.
A student shall be placed in a seclusion room only by a school employee who uses accepted methods of escorting a student to a seclusion room, placing a student in a seclusion room, and supervising a student while he or she is in the seclusion room.
Only one student may be placed in a seclusion room at any given time, and the school employee supervising the student must be able to see and hear the student the entire time the student is placed in the seclusion room.
A seclusion room shall:
- be free of any object that poses a danger to the student placed in the room;
- have an observation window and be of a size that is appropriate for the student’s size, behavior, and chronological and developmental age; and
- have a ceiling height and heating, cooling, ventilation, and lighting systems comparable to operating classrooms in the school.
Physical Restraint shall be used only:
- When a student’s behavior presents a threat of imminent risk of harm to self or others and only as a last resort to protect the safety of self and others;
- To the degree necessary to stop dangerous behavior; and
- In the manner that causes no physical injury to the student, then results in the least possible discomfort, and does not interfere in any way with a student’s breathing or ability to communicate with others.
No student shall be subjected to any form of mechanical restraint.
No student shall be physically restrained in a manner that places excessive pressure on the student’s chest or back or that causes asphyxia.
A student shall be physically restrained only in a manner that is directly proportionate to the circumstances and to the student’s size, age, and severity of behavior.
A. Seclusion and physical restraint shall not be used as a form of discipline or punishment, as a threat to control, bully, or obtain behavioral compliance, or for the convenience of school personnel.
B. No student shall be subjected to unreasonable, unsafe, or unwarranted use of seclusion or physical restraint.
C. A student shall not be placed in seclusion or physically restrained if he or she is known to have any medical or psychological condition that precludes such action, as certified by a licensed health care provider in a written statement provided to the school in which the student is enrolled.
D. A student who has been placed in seclusion or has been physically restrained shall be monitored continuously. Such monitoring shall be documented at least every 15 minutes and adjustments made accordingly, based upon observations of the student’s behavior.
E. A student shall be removed from seclusion or released from physical restraint as soon as the reasons for justifying such action have subsided.
F. The parent or other legal guardian of a student who has been placed in seclusion or physically restrained shall be notified as soon as possible. The school shall document all efforts, including conversations, phone calls, electronic communications, and home visits, to notify the parent of a student who has been placed in seclusion or physically restrained. The student’s parent or other legal guardian shall also be notified in writing, within 24 hours, of each incident of seclusion or physical restraint. Such notice shall include the reason for such seclusion or physical restraint, the procedures used, the length of time of the student’s seclusion or physical restraint, and the names and titles of any school employee involved.
G. The Director of Students with Exceptionalities shall be notified any time a student is placed in seclusion or is physically restrained.
H. A school employee who has placed a student in seclusion or who has physically restrained a student shall document and report each incident in accordance with the policies adopted by the school’s governing authority. Such report shall be submitted to the school principal not later than the school day immediately following the day on which the student was placed in seclusion or physically restrained and a copy shall be provided to the student’s parent or legal guardian.
I. If a student is involved in five incidents in a single school year involving the use of physical restraint or seclusion, the student’s individualized education plan team shall review and revise the student’s behavior intervention plan to include any appropriate and necessary behavioral supports. Thereafter, if the student's challenging behavior continues or escalates requiring repeated use of seclusion or physical restraint practices, the Director of Students with Exceptionalities or her designee shall review the student's plans at least once every three weeks.
An incident report is completed at any school in which a student has been physically restrained or placed into seclusion. (Appendix A) The original report remains with the Principal, with a copy being disseminated to the Director of Students with Exceptionalities and the parent or legal guardian.
Monthly, the Director of Students with Exceptionalities or her designee shall report all instances where seclusion or physical restraint is used to address student behavior to the Department of Education through the special education reporting (SER) system.
The state Department of Education, using the data elements collected in SER, shall maintain a database of all reported incidents of seclusion and physical restraint of students with disabilities and shall disaggregate the data for analysis by school, student, age, race, ethnicity, gender, student disability, and any involved school employees.
Behavior intervention following a physical restraint or the use of seclusion:
- The Behavior Coach assigned to the school should be contacted immediately following the use of physical restraint or seclusion for any student (Students with Exceptionalities, 504 plans, or General Education).
- A Functional Behavior Assessment (FBA) should be considered whenever a student is secluded or restrained, but at a minimum a team meeting should be conducted and the fidelity of current interventions reviewed and new interventions implemented according to the Triad of Instruction for Behavior (see Guidelines for Behavior Intervention - Companion Guide).
- If a Behavior Intervention Plan is already in effect, and the target behavior listed on the BIP resulted in a restraint or the use of seclusion, then the team should reconvene to review fidelity and discuss/revise current interventions.
- Any student subject to the need for seclusion or physical restraint on more than one occasion in a semester shall have a new FBA initiated within ten days and a BIP written or modified immediately following the completion of the FBA that specifically prioritizes the use of positive behavior interventions and supports.
- Progress monitoring at regular, frequent intervals (at least once every 3 weeks) shall be a specific component of the new or revised BIP.
- The Behavior Coach assigned at the student’s school shall actively participate in the FBA and drafting of the BIP.
The St. Tammany Parish School Board has approved the following guidelines and procedures relative to the use of seclusion and restraint by its employees:
Notification requirements for school officials and parents/legal guardians:
The use of seclusion and/or restraint will be used only when students present a clear danger to themselves or others. The use of Seclusion and Restraint must be strictly and systematically documented by school personnel. Whenever seclusion and/or restraint is used in response to imminent risk of harm, all staff involved must complete an Incident Report (attached). Each report shall be completed within 24 hours of the incident and signed/initialed by all staff involved. Copies will then be distributed to the school principal, Director of Students with Exceptionalities, and the parent or legal guardian.
If injuries were incurred by staff or students during the incident, staff members should also complete a St. Tammany Parish Accident Report.
A student’s IEP should be reconvened, as needed, to address behavioral concerns and to develop interventions to prevent behaviors from recurring.
Explanation of methods of physical restraint:
Training is provided to employees at each school site in Nonviolent Crisis Intervention® techniques developed by the Crisis Prevention Institute, Inc. Trainers are St. Tammany Parish employees who have participated in the Nonviolent Crisis Intervention (NCI) Trainer of Trainers program and are certified and updated regularly as Trainers in NCI. Nonviolent Crisis Intervention training provides an effective framework for preventing, deescalating, and safely responding to crisis behavior. The philosophy of Care, Welfare, Safety, and Security SM expands throughout the continuum of interventions which includes recognizing the stages of an escalating crisis and techniques to appropriately de-escalate. Additionally, risk assessment and evaluation of the crisis is done to determine the leastrestrictive response. Post-crisis strategies are used to assist with re-establishing communication between the student and adult.
Key elements of NCI responses include:
• Identify behavior that indicates an escalation toward aggressive and violent behavior and take appropriate measures to avoid, decelerate and/or de-escalate crisis situations;
• Assessing the level of risk associated with crisis behavior and make appropriate decisions related to management of such risks;
• Using suitable and acceptable physical interventions to reduce or manage risk behavior; and • Identify the impact of crisis events and Postvention responses that can be used for support and learning.
Employees required to participate in training include the following:
- Special Education Teachers
- Speech Therapists
- Special Education Bus Operators
- Bus Attendants
- School Counselors
- Mental Health Providers
- Behavior Coaches
- Principals, Assistant Principals, and Administrative Assistants
- School-based crisis team members
- Any other employee designated for training by the Director of Students with Exceptionalities.
Employees must first complete an Initial training session to become certified in the use of NCI methodology. Program content is strictly dictated by NCI Quality Standards and must follow a directed sequence.
Refresher (Follow-up) Training:
In order to maintain certification, staff members must attend annual refresher courses. The purpose of the refresher is to review the Nonviolent Crisis Intervention® program and provide clarification of program information and application.
At both initial and refresher training sessions, participants must complete a Post- Test designed to assess their knowledge and understanding of course content. Participants receive a one-year NCI certification upon successful completion of the Post-Test. In addition to meeting the NCI training requirements, participating staff will also be required to sign a NCI Training Verification (Appendix B). This confirms the employee’s commitment to utilize NCI verbal interventions as necessary and the Nonviolent Physical Crisis Intervention restraint techniques appropriately as a last resort when there is imminent risk of harm to self or others. This verification also states that a Seclusion and/or Restraint Incident Report (Appendix A) will be completed whenever Seclusion and/or Restraint is used. In addition, the training participant is verifying their knowledge and review of the Seclusion and Restraint guidelines and procedures.
Documentation of training is maintained by the Students with Exceptionalities Department. Participant rosters and post-tests are forwarded to the Crisis Prevention Institute in Brookfield, Wisconsin.
Dissemination of guidelines and procedures:
Seclusion and restraint guidelines and procedures will be distributed to the Louisiana Department of Education, all STPPS employees and every parent of a child with a disability. The guidelines and procedures shall also be posted at each school and on each school's website. The seclusion and restraint guidelines and procedures can also be referenced through the public St. Tammany Parish Public Schools website.
- Guidelines and Required Forms
- Primary Point of Contact for Charter Proposals
- Process for Reviewing Charter Proposals
St. Tammany Parish School Board Timeline for Accepting and Reviewing Charter Proposals
The St. Tammany Parish School Board shall comply with R.S. 17:3983 and shall review and formally act upon each proposed charter within ninety days of its submission and in the order in which submitted. Timelines for submission shall be followed in accordance with the St. Tammany Parish School Board Timelines for Accepting and Reviewing Charter Proposals.
St. Tammany Parish School Board Timeline for Accepting and Reviewing Charter Proposals:
- December 1, 2021: Charter application released
- December 10, 2021 – Information must be made available on district website
- January 28. 2022 – Applications due to district
- April 15, 2022 – Last day for the St. Tammany Parish School Board to make decisions to approve or deny charter applications
All charter school applicants, regardless of type being sought, at a minimum, shall follow the guidelines and utilize all forms provided by the Louisiana Department of Education. As required by law, the St. Tammany Parish School Board is using the common charter application developed by the state Department of Education and approved by the state board.
Complying with R.S. 17:3982, the St. Tammany Parish School Board shall -
- Comply with R.S. 17:3983;
- Review and formally act upon each charter proposal received within timelines established by the State Board of Elementary and Secondary Education that are consistent with national best practices in charter school authorizing;
- Be afforded at least ninety days to evaluate such applications;
- In conducting such review, determine whether each proposed charter complies with the law and rules, whether the proposal is valid, complete, financially well-structured, and educationally sound, whether it provides for a master plan for improving behavior and discipline in accordance with R.S. 17:252, whether it provides a plan for collecting data in accordance with R.S. 17:3911, and whether it offers potential for fulfilling the purposes of the law;
- Engage in a transparent application review process that complies with the latest Principles and Standards for Quality Charter School Authorizing, as promulgated by the National Association of Charter School Authorizers, and provide for an independent evaluation of the charter proposal by a third party with educational, organizational, legal, and financial expertise;
- Use a common charter application developed by the state Department of Education and approved by the state board, requesting additional information from applicants as needed; and
- Notify charter applicants of its final decision pursuant to timelines approved by the state board, including for charter proposals denied a written explanation of the reasons for such denial.
STPPS explicitly prohibits discrimination on the basis of sex in the educational programs or activities which it operates. The prohibition against discriminating on the basis of sex in educational programs and activities extends to employment in and admission to such programs and activities. Title IX requires STPPS not to discriminate on the basis of sex.
Title IX requires schools to take steps to prevent and remedy two forms of sex-based harassment:
1. Sexual Harassment (including Sexual Violence). Sexual harassment is unwelcome conduct of a sexual nature. It includes unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal or physical conduct of a sexual nature. Sexual violence is a form of sexual harassment. Sexual violence refers to physical sexual acts perpetrated against a person's will or where a person is incapable of giving consent. A number of different acts fall into the category of sexual violence, including rape, sexual assault, sexual battery, sexual abuse and sexual coercion.
2. Gender-based Harassment. Gender-based harassment is unwelcome conduct based on a student's sex and harassing conduct based on a student's failure to conform to sex stereotypes.
Sex-based harassment can be carried out by school employees, other students and third parties. All students can experience sex-based harassment, including male and female students, LGBTQ+ students, students with disabilities and students of different races, national origins and ages. Title IX protects all students from sex-based harassment, regardless of the sex of the parties, including when they are members of the same sex.
Types of Support
The Title IX Office provides support for all students, parents and employees. The Title IX Coordinator provides guidance on the District's Title IX policies and procedures and provides support to students, parents and employees who have experienced discrimination based on sex. To report sex-based discrimination, including sexual harassment, please contact the Title IX Coordinator.
Filing a Title IX Complaint
How to File a Title IX Complaint with STPPS
To file a Title IX complaint with the District, please submit a formal, written complaint of sex-based harassment to the Title IX Coordinator. To report sex based discrimination, including sexual harassment, please contact the Title IX Coordinator, Mary Hart or Michael Cossé.
Title IX Coordinator
Name: Michael Cossé
Address: 321 N. Theard St. Covington, LA 70434