Finance
St. Tammany Parish School Board is committed to accountability and transparency for the local, state, and federal funds that are received. The School Board has provided easy access on this page to the budgets, the annual financial statement, and monthly financial statements. The School Board has also included an online checkbook which indicates all expenditures made by the school district.
The Finance Department is responsible for accounting, purchasing, payroll, school accounting monitoring, financial reporting, budgeting, and district wide internal control and compliance monitoring. All finances of the School Board are maintained according to School Board policies and governmental generally accepted accounting standards.
The St. Tammany Parish School Board has a bond rating of AA which is issued by the Standard & Poor’s Rating Services. Very few school systems in Louisiana have a AA rating, and no school system in Louisiana has a higher rating. This high credit rating allows the School Board to continue to save millions of dollars in interest costs on bonds. The savings in interest costs results in substantial savings to property taxpayers.
Audit Committee
The Audit Committee’s mission is to assist the St. Tammany School Board in providing oversight of the internal and external audit functions. The committee advises the School Board but is not charged with any fiscal responsibilities of the School Board.
The committee meets quarterly or as the need arises and is comprised of non-paid volunteers appointed by the School Board. The public meeting schedule can be found here.
St. Tammany Parish School Board (the “School Board”) seeks two (2) applicants for an Audit Committee. Committee members assist in assuring that the School Board adequately complies with its fiduciary oversight obligations, help strengthen the School Board’s internal financial controls, and help provide greater transparency of the School Board’s stewardship of tax dollars. These are non-paid volunteer positions.
Fraud Reporting
If you suspect misappropriation, theft, fraud, waste or abuse of public funds, please contact us by completing the Report Fraud Form.
You may also contact the Louisiana Legislative Auditor:
Toll-free: 1-844-50 FRAUD (503-7283)
Fax: 1-844-40 FRAUD (403-7283)
Online: ReportFraud.La
U.S. Mail: LLA Hotline, P. O. Box 94397, Baton Rouge, LA 70804
Purchasing
Contacts
Financial Statements, Budgets, Online Checkbooks and Credit Cards
2025-2026
- Monthly Financials
- Revenue Reports
- Year to Date Budget Reports for All Funds
- Year to Date Detailed Federal, State and Local Grant Budget Reports
- Balance Sheets
- Donations Summary
Monthly Financials
July 2025 Financial Statement (General Fund)
July 2025 Financial Statement (Parishwide Construction Fund)
August 2025 Financial Statement (General Fund)
August 2025 Financial Statement (Parishwide Construction Fund)
September 2025 Financial Statement (General Fund)
September 2025 Financial Statement (Parishwide Construction Fund)
October 2025 Financial Statement (General Fund)
October 2025 Financial Statement (Parishwide Construction Fund)
November 2025 Financial Statement (General Fund)
November 2025 Financial Statement (Parishwide Construction Fund)
December 2025 Financial Statement (General Fund)
December 2025 Financial Statement (Parishwide Construction Fund)
January 2026 Financial Statement (General Fund)
January 2026 Financial Statement (Parishwide Construction Fund)
Revenue Reports
Year to Date Budget Reports for All Funds
Year to Date Detailed Federal, State and Local Grant Budget Reports
Balance Sheets
Donations Summary
2024-2025
FY 2024-2025 Budget Message
Final General Fund Budget FY 2024-2025
Final Special Funds Original Budget FY 2024-2025
Final Federal, State and Local Grant Budget FY 2024-2025
Budget Form A
Checkbook July 1, 2024 to June 30, 2025
Credit Card Transactions July 1, 2024 to June 30, 2025
FY 2024-2025 Audited Financial Statement
FY 2024-2025 Financial Statement Audit Reports- BESE AUPs
- Monthly Financials
- Revenue Reports
- Year to Date Budget Reports for All Funds
- Year to Date Detailed Federal, State and Local Grant Budget Reports
- Balance Sheets
- Donations Summary
Monthly Financials
June 2025 Final Financial Statement (General Fund)
June 2025 Final Financial Statement (Parishwide Construction Fund)
May 2025 Financial Statement (General Fund)
May 2025 Financial Statement (Parishwide Construction Fund)
April 2025 Financial Statement (General Fund)
April 2025 Financial Statement (Parishwide Construction Fund)
March 2025 Financial Statement (General Fund)
March 2025 Financial Statement (Parishwide Construction Fund)
February 2025 Financial Statement (General Fund)
February 2025 Financial Statement (Parishwide Construction Fund)
January 2025 Financial Statement (General Fund)
January 2025 Financial Statement (Parishwide Construction Fund)
December 2024 Financial Statement (General Fund)
December 2024 Financial Statement (Parishwide Construction Fund)
November 2024 Financial Statement (General Fund)
November 2024 Financial Statement (Parishwide Construction Fund)
October 2024 Financial Statement (General Fund)
October 2024 Financial Statement (Parishwide Construction Fund)
September 2024 Financial Statement (General Fund)
September 2024 Financial Statement (Parishwide Construction Fund)
August 2024 Financial Statement (General Fund)
August 2024 Financial Statement (Parishwide Construction Fund)
July 2024 Financial Statement (General Fund)
July 2024 Financial Statement (Parishwide Construction Fund)
Revenue Reports
Year to Date Budget Reports for All Funds
June 2025 Final Budget Reports
May 2025 Budget Reports
April 2025 Budget Reports
March 2025 Budget Reports
February 2025 Budget Reports
January 2025 Budget Reports
December 2024 Budget Reports
November 2024 Budget Reports
October 2024 Budget Reports
September 2024 Budget Reports
August 2024 Budget Reports
July 2024 Budget Report
Year to Date Detailed Federal, State and Local Grant Budget Reports
June 2025 Final Grant Budget Reports
May 2025 Grant Budget Reports
April 2025 Grant Budget Reports
March 2025 Grant Budget Reports
February 2025 Grant Budget Reports
January 2025 Grant Budget Reports
December 2024 Grant Budget Reports
November 2024 Grant Budget Reports
October 2024 Grant Budget Reports
September 2024 Grant Budget Reports
August 2024 Grant Budget Reports
July 2024 Grant Budget Report
Balance Sheets
June 2025 Balance Sheets
May 2025 Balance Sheets
April 2025 Balance Sheets
March 2025 Balance Sheets
February 2025 Balance Sheets
January 2025 Balance Sheets
December 2024 Balance Sheets
November 2024 Balance Sheets
October 2024 Balance Sheets
September 2024 Balance Sheets
August 2024 Balance Sheets
July 2024 Balance Sheets
Donations Summary
2023-2024
FY 2023-2024 Budget Message
Final General Fund Budget FY 2023-2024
Final Special Funds Budget FY 2023-2024
Final Federal, State and Local Grant Budget 2023-2024
FY 2023-2024 ESSERF Funds Public Hearing Presentation
Checkbook July 1, 2023 to June 30, 2024
Credit Card Transactions July 1, 2023 to December 31, 2023
Credit Card Transactions January 1, 2024 to June 30, 2024
FY 2023-2024 Annual Financial Statement
FY 2023-2024 Financial Statement Audit Reports- SAUPs
FY 2023-2024 Financial Statement Audit Reports- BESE AUPs
- Monthly Financials
- Revenue Reports
- Year to Date Budget Reports for All Funds
- Year to Date Detailed Federal, State and Local Grant Budget Reports
- Balance Sheets
- Donations Summary
Monthly Financials
July 2023 Financial Statement (General Fund)
August 2023 Financial Statement (General Fund)
August 2023 Financial Statement (Parishwide Construction Fund)
September 2023 Financial Statement (General Fund)
September 2023 Financial Statement (Parishwide Construction Fund)
October 2023 Financial Statement (General Fund)
October 2023 Financial Statement (Parishwide Construction Fund)
November 2023 Financial Statement (General Fund)
December 2023 Financial Statement (General Fund)
December 2023 Financial Statement (Parishwide Construction Fund)
January 2024 Financial Statement (General Fund)
January 2024 Financial Statement (Parishwide Construction Fund)
February 2024 Financial Statement (General Fund)
February 2024 Financial Statement (Parishwide Construction Fund)
March 2024 Financial Statement (General Fund)
March 2024 Financial Statement (Parishwide Construction Fund)
April 2024 Financial Statement (General Fund)
April 2024 Financial Statement (Parishwide Construction Fund)
May 2024 Financial Statement (General Fund)
May 2024 Financial Statement (Parishwide Construction Fund)
June 2024 Final Financial Statement (General Fund)
June 2024 Final Financial Statement (Parishwide Construction Fund)
Revenue Reports
Year to Date Budget Reports for All Funds
Year to Date Detailed Federal, State and Local Grant Budget Reports
July 2023 Grant Budget Reports
August 2023 Grant Budget Reports
September 2023 Grant Budget Reports
October 2023 Grant Budget Reports
November 2023 Grant Budget Reports
December 2023 Grant Budget Reports
January 2024 Grant Budget Reports
February 2024 Grant Budget Reports
March 2024 Grant Budget Reports
Balance Sheets
Donations Summary
2022-2023
FY 2022-2023 Budget Message
General Fund Budget FY 2022-2023
Special Funds Budget FY 2022-2023
Federal, State and Local Grants Budget 2022-2023
FY 2022-2023 ESSERF Funds Public Hearing Presentation
Checkbook July 1, 2022 to June 30, 2023
Credit Card Transactions July 1, 2022 to December 31, 2022
Credit Card Transactions January 1, 2023 to June 30, 2023
FY 2022-2023 Annual Financial Statement
FY 2022-2023 Financial Statement Audit Reports
2021-2022
FY 2021-2022 Budget Message
General Fund Budget FY 2021-2022
Special Funds Budget FY 2021-2022
Annual Financial Statement
FY 2021-2022 ESSERF Funds Public Hearing Presentation
July 1, 2021 to June 30, 2022 Checkbook
July 1, 2021 to December 31, 2021 Credit Cards
January 1, 2022 to June 30, 2022 Credit Cards
2020-2021
2019-2020
2018-2019
Internal Audit Reports
2024-2025
Activity Bus Driver Audit Report
Bayou Lacombe Middle Audit Report
Bayou Woods Elementary Audit Report
Bonne Ecole Elementary Audit Report
Boyet Junior High Audit Report
Carolyn Park Middle Audit Report
Chahta-Ima Elementary Audit Report
Clearwood Junior High Audit Report
Confidential Information Audit Report 1
Confidential Information Audit Report 2
Covington Elementary Audit Report
Donation Audit Report
Fontainebleau High Audit Report
General Fund And Bank Reconciliations Audit Report
Lakeshore High Audit Report
Land Audit Report
Magnolia Trace Elementary Audit Report
Maintenance Audit Report
Mandeville High Audit Report
Monteleone Junior High Audit Report
Northshore High Audit Report
Pine View Middle Audit Report
Salmen High Cheer Booster Audit Report
Slidell Junior High Audit Report
Student Drug Testing Audit Report
Substitute, Special and Timesheet Pay Audit Report
Title Funds Audit Report
Transportation Follow Up Audit Report
2023-2024
Abney Early Childhood Center Audit Report
Accounting Audit Report
Alton Elementary Audit Report
Covington High Follow Up Audit Report
Cypress Cove Elementary Audit Report
Federal Grants Audit Report
Fifth Ward Junior Audit Report
Fixed Assets, Purchasing, and Bid Law Audit Report
Folsom Elementary Audit Report
Folsom Junior Audit Report
Fontainebleau High Audit Report
Honey Island Elementary Audit Report
Information Technology Audit Report
Lake Harbor Middle Audit Report
Lakeshore High Audit Report
Little Oak Middle Audit Report
Maintenance Audit Report
Mandeville Elementary Audit Report
Mandeville High Audit Report
Northshore High Audit Report
Payroll-HR Audit Report
Pearl River High Audit Report
Petty Cash Audit Report
Pitcher Junior Audit Report
Salmen High Follow Up Audit Report
School Food Service Audit Report
Slidell High Audit Report
Slidell Junior Audit Report
Transportation Audit Report
Travel Audit Report
Vending Audit Report
Finance Internal Controls
Expand for Information
- Finance Department Roles and Leadership
- Written Policies and Procedures
- Financial Integrity
- Segregation of Duties
- Purpose and Mission
- Authorization and Approval
- Physical Controls
- Record Keeping
- Reconciliation
- School Credit Cards
- Purchasing and Disbursement Controls
- Payroll Controls with Multi-Level Verification
- Monitoring of School Activity by Finance
- Controls in Schools
- Audits and Oversight of District
Finance Department Roles and Leadership
Chief Financial Officer
- Leads team of 20 employees in six financial areas
- Responsible for district budgets approximating $625 million
- Administers all fiscal operations
- Monitors and maintains fiscal controls ensuring unqualified audit reports
Chief Accountant
- Accounts Payable - Supervisor Joann Miller with five accounting employees
- Verification and processing of approximately 1,200 invoices per week
- Pays approximately 6,000 vendors annually
- Accounts Receivable
- Grant administration
- Processing and accounting for all revenues approximating $578 million
Purchasing Supervisor
- Legal compliance with public bid law, federal, state and local regulations
- Determines and executes proper procurement methods: Bids, RFP's, Requisition and Purchase Order Process
- Contract Management
- Exercises and ensures proper controls to prevent collusive practices
- Supervision of two purchasing employees
Payroll Supervisors
- Six payroll employees
- Process payroll for approximately 6,500 employees (largest parish employer)
- Ensures compliance with federal, state and local laws
School Accounting Supervisor
- Oversight of 55 schools accounting functions
- Supervision of school accounting clerk
- Ensures compliance with Louisiana Revised Statutes through daily monitoring
Written Policies and Procedures
Policies and procedures provide written instruction educating and documenting controls over all areas of financial management and compliance.
Board Approved Financial Policies and Internal Control Manual
- Updated and audited annually or as needed to establish written financial policies and internal control procedures
Financial Handbook
- Administrative Guidelines and Best Business Practices for School Activity Fund Accounting
- Updated annually and as needed to establish policy and provide reference for administrators, bookkeepers, and administrative staff on financial matters
- Annually, training is provided and updated handbooks are distributed to all administrators and bookkeepers
Financial Integrity
- All monies are public in nature and maintained in accordance with policies and Governmental Generally Accepted Accounting Standards (GAAS)
- Maintain AA Bond Rating issued by Standing & Poor's Rating Service
- Committed to maintain transparency and accountability
- Convenient access to budgets, monthly and annual audited financial statements, and online checkbook on STPSB website
Segregation of Duties
Responsibilities and access are divided amongst two or more persons to reduce the risk of error or inappropriate actions.
- Anyone authorized to make payments is not authorized to add or modify vendors
- Multiple levels of document collection, verification, compliance checks and supervisor approval for all areas of finance
- Anyone entering or reconciling bank accounts in finance is not allowed to handle cash or checks
- Multi-electronic and manual approvals processes exist for requisition approval, accounting entries, and invoices
- Information Technology department controls and maintains software permissions
Purpose and Mission
Financial decisions and expenditures shall be mission driven for educational purposes and always linked to the students.
Reduce or Eliminate Opportunity
Identify any action that could benefit someone personally or professionally that could be accomplished without getting caught.
Clearly Defined Responsibility
Principals and administrators are tasked with understanding financial limitations and setting goals to formulate strong financial management strategies including budget oversight.
Authorization and Approval
Transactions should be performed and approved by persons with the appropriate authority and knowledge.
- Restrict Access - Access to files, assets or technology not provided unless needed
- Fundraising - Prior to engaging in fundraising activity, schools must outline intended use of funds and gain written approval from administration
- Strict policy for collection and distribution of funds
- Contracts under $5,000 may be signed by principals. All others must be signed by the superintendent. Contracts are reviewed by multiple individuals including the CFO and attorney on contracts over $30,000.
- Multiple layers of electronic approvals for requisitions/purchase orders
- All expenditures require written or electronic approval by the immediate supervisor of the person requesting the expenditure. For the Superintendent, the Board President approves his expenditures.
Physical Controls
Equipment, cash, checks and other assets shall be physically secured, periodically inventoried and compared with control records to protect financial assets.
- Property Management
- Inventory all assets every two years
- Designated employees with responsibility over assigned property
- Tag equipment
- Disposal in accordance with law/policy
- Secure Safe
- Limited access to entry code
- Store checkbook, credit card, cash under $1,000, small valuables such as stamps
Promptly report any loss of funds to finance and the administration
Record Keeping
Schools:
- Year-to-Date Budget Reports
- Must be reviewed by bookkeeper and principal periodically to verify accuracy and completeness
- Schools must maintain separate ledgers
- Each club, organization, association, class, athletic team or other organization unit
- Each donation which must be designated for specific use
- Any school-wide fundraising effort
- Any identified money source approved by the principal
Central Office:
- Year-to-Date Budget Reports
- Are reviewed by administration and their staff periodically to verify accuracy and completeness of their budgets
- Finance Department reviews all year-to-date budget reports on a weekly basis. Budgets are entered in software and block purchases once the budget is met.
Reconciliation
Cross-checking transactions to ensure the information reported is accurate and matches activity:
- School account and central office bank statements reconciled to supporting documentation monthly
- School bank and credit cards statements must be signed by principal upon receipt, then by the bookkeeper following reconciliation. Central office credit card statements must be reviewed by the card holder and detailed invoices along with statement are provided to Finance Department for reconciliation monthly.
- Schools send signed and balanced reconciliations including credit card statements to Finance for additional verification
- Schools - Quarterly or upon request, reconciliation reports are to be reconciled against withdrawals and deposit receipts by account sponsor
- School principals and an additional member shall perform a year-to-date review. Both parties shall sign and send to Central Office for additional verification.
School Credit Cards
- Same procedures as disbursement of checks
- Pre-approved on a Purchase Request Form including estimate and purpose
- Authorized by two signatures, one being the Principal
- Documented with an original receipt
- Recorded in financial software
- Credit card log is utilized and cards are signed in and out
- Credit cards are secured in school safe when not in use
- Finance department oversees and manages the school credit cards
- Follow existing purchasing guidelines regarding establishment of vendors, dollar thresholds, meal limits, totals for combined purchase of "like" items
Purchasing and Disbursement Controls
- Multi-level purchase approvals ensuring appropriate purchase and compliance
- Unique but sequential computer generated purchase order numbers
- Additional layers of approvals prior to payment including verification goods/services were received and accountant verification
- Strict purchasing thresholds requiring multiple competitive quotations, sealed bids, or RFP's
- Restrict access - access to files, assets, or technology not provided unless needed
- Contracts are reviewed by multiple individuals including the CFO and attorney for contracts over $30,000. Principals may sign certain contracts under $5,000. All other contracts must be signed by the superintendent.
- Purchases not made on purchase order must be approved by supervisor prior to payment
- All expenditures require written or electronic approval by the immediate supervisor of the person requesting the expenditure. For the superintendent, the board president approves his expenditures.
Payroll Controls with Multi-Level Verification
- Clerks calculate wages, performs review of substitute and absence attendance entries. Only the accountant or supervisor can make adjustments to discrepancies and verifies prior to posting payroll.
- Multiple clerks review proofs against timesheets/memos and pay changes. Accountant performs additional verification on all changes exceeding $5,000.
- Accountant runs error reports and completes final review prior to finalizing payroll
- Supervisor reviews all gross items exceeding $5,000, accrual overage report, payroll error report, deduction omitted report, employee's docked pay rates, retirement deductions, severance pay
- Accountant balances and then supervisor balances pay to salary records, employee identification numbers, deductions, retirement and taxable wages
- Supervisor must approve payroll before final processing, execute payroll advices and ACH files
- Chief Accountant must review pay distribution detail and make any modifications. CFO and Supervisor of Payroll sign off on final payroll runs.
Monitoring of School Activity by Finance
Daily
- Review all credit card purchases for prohibited transactions and fraud
- Workflow approval for all Amazon requests to ensure compliance
- Prior to engaging in school fundraising activity, schools must outline intended use of funds and obtain approval from Finance and Administration
Monthly
- Review bank reconciliations:
- Accuracy of accounting
- Pre-approval of purchases
- Statutory required signatures
- Invoices
- Required documentation in MUNIS
- Timely deposits
- Ensure no cash being held on campus
- No employee check cashing
Random Deep Dive Review
- 3-5 schools each month
- All receipts and disbursement transactions for completeness and compliance with laws and policies outlines in the Financial Handbook
Controls in Schools
Principal must approve all purchases and checks issued documented by signature.
Principals, bookkeepers, and all school employees must follow all the internal controls and required procedures in the School Finance Handbook developed by Finance. All school employees must certify each fall that they have read the handbook and will comply with it.
Deposits made:
- When cash reaches $1,000
- Last day of the week
- Before a holiday
- By bookkeeeper
Funds receipted:
- By the first person to receive funds
Audits and Oversight of District
- Annual External Audit with the auditors approved by the Louisiana Legislative Auditor
- Internal Auditor audits schools and quarterly audits General Fund revenues, disbursements, credit carts, and bank reconciliations
- Louisiana Department of Education (LDOE) annually reviews all federal and state grants that pass through the LDOE to school districts
- Federal agencies conduct periodic reviews of internal controls, compliance, and federal grant expenditures
- Louisiana Legislative Auditor is the oversight for all governmental agencies in the state. They annually evaluate internal controls for all agencies.
- Louisiana Legislative Auditor requires "State Agreed Upon Procedures" annually. This is in addition to the annual audit.
Act 370 Required Reporting
Salary and Benefit Information
Any taxpayer who has questions, concerns, or suggestions should contact Terri Prevost at (985) 898-3217 or terri.prevost@stpsb.org.
