ELECTRONIC RESOURCE USE AND SECURITY POLICY

Electronic data, computer programs, network connections and resources, Internet access and all other information systems resources are assets of the School Board. Tools and resources used in conjunction with instructional or information processing services are assets of the School Board. As such, these assets are not to be altered, duplicated, or released outside of the organization in an unauthorized manner. Similarly, there are risks of introducing program-destroying files (viruses) in our network environment that could severely impact the integrity of data and continued operations at all levels. This requires that no utilities, files, programs, images or any other electronic information be installed on any computer in the school system without proper authorizations. Misuse of these resources for personal reasons is a misappropriation of the funds dedicated to the resources and will be dealt with appropriately. Personal use of these resources during work hours is strictly prohibited as it has a direct, minute for minute, impact on productivity and efficient use of time.

This policy extends but is not limited to:

- Mainframe computer data and programs.
- Database and Network server data and programs.
- Programmer manuals, Program source code listings.
- Personal computer data and programs.
- Operator manuals, Reference books.
- Network connections, telephone connections, modem connections.
- Internet access, Internet E-mail, Mainframe E-mail and intra-office E-mail.
- Output reports and printed matter from all sources.

In an attempt to insure a prompt and thorough investigation of any alleged violations of this policy and to protect the rights of employees against whom such allegations have been made, the following procedure shall be utilized. Allegations made against employees shall be immediately reported to the Superintendent. The Superintendent or his designee shall promptly conduct a complete investigation into the matter and take appropriate action. The investigation shall be as provided for in the Collective Bargaining contract between the Board and employee union for those employees covered by contract. Nothing in this policy shall be construed to deny any employee of his right to due process under the law.


Revised: May 1, 1998