The St. Tammany Parish School Board may impose certain student fees or charges to
help offset special costs incurred in the operation of specific classrooms or subjects.
Generally, students should not be denied or delayed admission nor denied access to any
instructional activity due to failure or inability of their parent or guardian to pay a fee.
Report cards and other academic records cannot be withheld for failure to pay a fee,
pursuant to La. Rev. Stat. Ann. § 17:112(C).
The School Board shall publish the Student Fees, Fines and Charges policy and
procedures on its website. Each school shall publish the policy on its website and include
it in the school's student handbook which shall be provided to each student and his/her
parent or legal guardian at the beginning of each school year in the manner determined
by the School Board.
The Student Fees, Fines and Charges policy shall be reviewed annually and revised as
Fees shall mean any monetary payment or supplies required as a condition of a student
being enrolled in school or participating in any curricular or co-curricular activity. Fees
shall not include supplies or monetary payment for extracurricular activities. Fees shall
not mean the cost of school meals.
Curricular and co-curricular activities are activities that are relevant, supportive, that are
an integral part of the program of studies in which the student is enrolled, and that are
under the supervision and/or coordination of the school instructional staff.
Extracurricular activities are those activities which are not directly related to the program
of studies, which are under the supervision and/or coordination of the school instructional
staff, and which are considered valuable for the overall development of the student.
- A school shall not charge or access a fee unless the fee has been set and included
in the School Board's approved Schedule of Fees.
- Fees charged for the same item or service shall be consistent among all schools
under the jurisdiction of the School Board.
- Failure by a student, or parent on behalf of their child, to pay any required fee shall
not result in the withholding of a student's educational record.
SCHEDULE OF FEES
A list of authorized fees, including their purpose, use, amount or authorized range, and how each fee is collected, shall be as listed on the Schedule of Fees (Appendix A)
attached to this policy.
Economic Hardship Waivers
A student or his/her parent or legal guardian may request and receive a waiver of payment
of a fee due to economic hardship. Waivers of fees shall be granted based on objective
criteria which shall include, but not be limited to the following, relative to the student or
- Is receiving unemployment benefits or public assistance including Temporary Assistance for Needy Families, Supplemental Nutrition Assistance Program, supplemental security income, or Medicaid.
- Is in foster care or is caring for children in foster care.
- Is homeless.
- Is serving in, or within the previous year has served in, active military service.
- Is eligible for free or reduced priced meals in schools not participating in the Community Eligibility Provision Program.
- Is an emancipated minor.
A written request for a waiver of fees shall be submitted to the principal of the school or his/her designee for consideration. Proof of eligibility shall be included with the fee waiver request. A written decision on the waiver request shall be rendered within five (5) school days of the date of receipt of the request. Should the initial request to the principal of the school for a waiver be denied, a written appeal may be made to the Superintendent or his/her designee, who shall respond to the appeal in writing within five (5) school days of the receipt of the appeal.
All requests for economic hardship waivers of student fees and any and all supporting documentation used in considering the validity of any request for a waiver shall be confidential.
All records associated with a fee waiver request due to economic hardship shall not constitute a public record, but may be audited to ensure compliance with the School Board's policy. A student's personally identifiable information associated with such a waiver request shall not be made public.
School supplies requested by classroom teachers of a student's parent or legal guardian shall not exceed a published amount per student per school year as determined by the School Board. Each school principal shall approve all school supplies requested by classroom teachers. Prior to assessing a fee for school supplies or developing a school supply list, consideration shall be given to the existing school supply inventory. A student shall not be denied the opportunity to participate in a classroom activity due to his or her inability to provide requested supplies.
DAMAGE TO TEXTBOOKS/INSTRUCTIONAL MATERIALS
The School Board may require parents and/or legal guardians to compensate the school district for lost, destroyed, or unnecessarily damaged books and materials, and for any books which are not returned to the proper schools at the end of each school year or upon withdrawal of their dependent child. Under no circumstances may a student of school age be held financially responsible for fees associated with textbook replacement.
Compensation by parents or guardians may be in the form of monetary fees or
community/school service activities, as determined by the School Board. In the case of
monetary fees, fines shall be limited to no more than the replacement cost of the textbook
or material, but may, at the discretion of the School Board, be adjusted according to the
physical condition of the lost or destroyed textbook. A school system may waive or reduce
the payment required if the student is from a family of low income and may provide for a
method of payment other than lump-sum payment.
In lieu of monetary payments, both school systems and parents/guardians may elect to
have students perform school/community service activities, provided that such are
arranged so as not to conflict with school instructional time, are properly supervised by
school staff, and are suitable to the age of the child.
Under no circumstances may a school or school district refuse the parent/guardian the
right to inspect relevant grades or records pertaining to the child nor may the school or
school district refuse to promptly transfer the records of any child withdrawing or
transferring from the school, per requirements of the Federal Family Educational Rights
and Privacy Act.
Under no circumstances may a school or school district deny a student promotional
opportunities, as a result of failure to compensate the school district for lost or damaged
textbooks. Students shall not be denied continual enrollment each grading period nor reentry
in succeeding school years as a result of lost or damaged books.
Students shall not be denied the use of a textbook during school hours each day. The
school system shall annually inform parents and/or legal guardians of the locally adopted
procedures pursuant to state law and regulation, regarding reasonable and proper control